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Important dates, deadlines and tips for electronica exhibitors

Here you find the most important dates and deadlines for your participation at electronica.

Dates & Deadlines

Dates & DeadlinesServicesContact

January 14, 2022

Begin assigning stand space

Exhibition Management

From early May 2022

Stand proposals sent out by e-mail

Exhibition Management

From end of May 2022

Account activated for Exhibitor Shop

Prerequisite: Confirmation of stand proposal received

Exhibition Management

As of end of June 2022

Admission invoices sent out
Payment deadline: July 29, 2022

Exhibition Management

As of July 31, 2022

Deadline applications for co-exhibitor

Exhibition Management

As of July 2022

Personalization of free and additionally ordered Tickets for exhibitors

Prerequisite: Admission invoice paid

Exhibition Management

As of end of August 2022

Book forum timeslots at Exhibitor Shop

Exhibition Management

Mid September, 2022

Final deadline for booking ads in exhibition catalog, ads in Visitor Guide and marketing packages: Exhibitor Shop

jl.medien

September 16, 2022

Deadline for ordering technical services via the Exhibitor Shop
Deadline for submitting stand-design plans

Exhibitor Technical Services

By October 2022

Book advertising space

Media Sales

End of October 2022

Registration deadline for stand parties

Exhibitor Technical Services

November 9-–13, 2022, 08:00
until November 14, 2022, 18:00

Set-up
Extensions to the setup times are only possible in exceptional cases and with written authorization from the Exhibitor Technical Services Department.

Exhibitor Technical Services

November 11, 2022

Order deadline for online vouchers for one-day tickets

Advertising materials

November 15–17, 2022
09:00–18:00

November 18, 2022
09:00–17:00

Exhibition takes place

Exhibition Management electronica

Exhibitor Service Office at the trade fair

From November 18, 2022, 17:30
to November 22, 2022, 18:00

Dismantling

Exhibitor Technical Services

As of mid-December 2022

Final invoices sent out

Exhibition Management

Tips & Information

Placement process

1) Start of placement

Hall layout will begin on January 15, 2024, and all exhibitors registered by that date will be considered in the first placement round.

2) Sending placement proposal

From the beginning of May 2024 you will receive a placement proposal incl. hall plan (by email).

3) Feedback placement proposal

You agree with your placement?
Then please confirm your placement proposal within the set deadline.

Please note: by confirming the placement proposal, the registration becomes legally valid. From this point on, cancellation fees will apply if you cancel your trade fair appearance.

You do not agree with your placement?
Then you can either request an alternative placement or withdraw your registration free of charge.

Please respond to your placement proposal within the specified deadline by either clicking the appropriate button to confirm or reject it.

Invoicing

1) Admission invoice

Admission invoices will be sent out in June 2024. Payment deadline is July 2024.

Important: Please send important information for invoicing (e.g. order/purchase order numbers or “different invoice recipient” form) to management@electronica.de by the end of October at the latest. According to the special conditions of participation B, a later invoice rewriting is only possible for a fee of 50.00 EUR.

2) Final invoice

The final invoices will be sent out around mid-December 2024.

Important: Please send important information for invoicing (e.g. order/purchase order numbers or “different invoice recipient” form) to management@electronica.de by mid of November at the latest. According to the special conditions of participation B, a later invoice rewriting is only possible for a fee of 50.00 EUR.

Cancellation of the trade fair participation

1) Cancellation free of charge

Application for electronica is initially non-binding. Therefore, in the phase between registration and confirmation of the placement proposal, there are no cancellation fees.

2) Cancellation with costs

By confirming your placement proposal, the registration becomes legally valid. From this point on, cancellation fees will apply if you cancel your trade show appearance. Cancellation must be made in writing to management@electronica.de .

Cancellation fees: If the stand can be re-rented, the cancellation charges will be 25 percent of the participation fee. If it is no longer possible to sublet the stand, 100 percent of the participation fee will be charged. More information can be found in item "A5" of the General Conditions of Participation.