DE

Important dates, deadlines and tips for electronica exhibitors

Here you find the most important dates and deadlines for your participation at electronica.

Step by step to your trade-fair stand

The following topics contain a brief explanation of the most important steps in the organisation of your trade-fair participation after the exhibitor application, e.g. regarding the placement process, stand building and equipment as well als invoicing.

1. Placement process—find your perfect exhibition space

  • After the start of allocation of stands, you will receive a stand proposal by e-mail to the correspondence contact named in the application.
  • Check this proposal carefully, especially with regard to location, stand type and size.
  • If everything meets your expectations, you can confirm your stand space by clicking on the "Accept" button, thus concluding a binding contract.
  • If you wish a different placement, please click the "Decline" button and describe your preferred placement request in as much detail as possible. We will do our best to provide you with a new placement proposal within the possibilities.

Once you have confirmed your stand proposal, you will receive your admission invoice from July 2024. For more information, see "6. Invoicing—Admission and final Invoice".

2. Stand building—Designing the perfect stand

The stand space booked via the online application does not include stand building. You have the following alternatives to build your stand:

  • Using your own stand, naturally taking into account the technical guidelines; you can add services from the Exhibitor Shop, such as electricity
  • Ordering equipment such as flooring, partition walls, furniture, etc. individually via the Exhibitor Shop
  • Commissioning a stand builder, e.g. meplan
  • Booking a stand package, with registration

Submit any necessary documentation to the Technical Exhibitor Service, if one of the following cases applies:

  • The stand or advertising height is over 3m (stand plan).
  • The stand size is over 100sqm (stand plan).
  • If there are covered stand areas (stand plan).
  • A vehicle is exhibited (Form 1.2 "Application for Preventive Fire Protection Measures").

Please observe the .

Stand building—Advice & Contact

Technical Exhibition Service TAS1
Tel.: +49 89 949-21164
E-mail: tas1@messe-muenchen.de

3. Exhibitor Shop—Ordering services for your stand online

Various services, such as electricity, cleaning, security, parking permits, etc., can be ordered via the Exhibitor Shop, provided you have confirmed your stand space.

  • You will receive the login information for the Exhibitor Shop by e-mail after confirmation of your stand proposal.
  • Please be sure to observe the order deadlines, as surcharges will apply for orders placed at very short notice.
  • Your stand will not be guarded by Messe München. We recommend that you book your own security via the Exhibitor Shop if necessary.
  • If you are planning an evening event at your stand, please register this using the appropriate form in the Exhibitor Shop.
  • You can also create your exhibitor passes via the Exhibitor Shop. They are available to you fully personalised and electronically as a mobile ticket for smartphone and tablet or Print@Home ticket. As a main exhibitor, you have a quota of free permanent exhibitor passes at your disposal; you will find the number in your placement proposal. Only used passes will be charged, the first ones used will automatically count as free of charge.

If you have any questions, please contact the Exhibitor Shop hotline:
Tel.: +49 89 949-11458
E-mail: info@electronica.de

4. Your entry in the Exhibitor Directory and Visitor Guide

Your entry in the exhibitor directory as well as in the visitor guide is managed by the publishing house jl. Medien e.K. This is our only partner in this area.

  • You will receive the proof of the company entry from the publisher. Please check the material and give the publisher appropriate feedback.
  • Also make sure that you exhaust the scope of the entry included in the communication fee, which includes three entries in the list of goods and three destinations or brands (see also Conditions of Participation B). This way, iterested visitors can find you more easily.
  • If desired, additional services can be booked (such as your logo in the printed visitor guide), for which a fee is charged.

Attention!

We would like to point out that electronica exhibitors are frequently contacted by other companies that are supposedly acting on behalf of Messe München. Please note that these companies have not been commissioned by us.

5. Set-up and dismantling—Useful tips

All information regarding set-up and dismantling, logistics and traffic on the exhibition grounds—e.g. traffic guide, delivery of goods, approved forwarding agents—can be found under Logistics & Traffic.

6. Invoicing—Admission invoice and final invoice

Once you have confirmed your stand proposal, you will receive your admission invoice by the end of June 2024.

  • The invoice recipient is always the company registered as an exhibitor.
  • If a different invoice recipient is desired, the exhibition group must be informed by e-mail to projektleitung@electronica.de as early as possible and a corresponding form must be requested, completed and returned.
  • Co-exhibitors may not specify a different invoice recipient.
  • Subsequent invoice changes will be invoiced at 50 EUR.

Approx. 4 to 6 weeks after the fair, exhibitors will receive the final invoice. Here, the item "Advance payment for services" listed on the admission invoice will be taken into account.

Warning:

It is possible that counterfeit invoices in the name of electronica and/or Messe München will be sent. All invoices of Messe München are sent from the following e-mail address: noreply.electronicinvoice@messe-muenchen.de Check with us if you have any doubts.

Dates & Deadlines

Dates & DeadlinesServicesContact

December 1, 2023

Start first allocation round

Exhibition Management

From mid-April 2024

Exhibitor Enabling program—free seminars for registered companies

Exhibitor Enabling

From early May 2024

Stand proposals sent out by e-mail

Exhibition Management

From end of May 2024

Account activated for Exhibitor Shop

Prerequisite: Confirmation of stand proposal received

Exhibition Management

In June 2024

Admission invoices sent out

Exhibition Management

As of July 31, 2024

Deadline applications for co-exhibitors and additionally represented companies

Exhibition Management

As of July 2024

Personalization of free and additionally ordered exhibitor passes

Prerequisite: Admission invoice paid

Exhibition Management

As of end of August 2024

Book forum timeslots in the Exhibitor Shop

Exhibition Management

Mid September, 2024

Final deadline for booking ads in Visitor Guide and marketing packages: Exhibitor Shop

jl.medien

September 16, 2024

Deadline for ordering technical services via the Exhibitor Shop
Deadline for submitting stand-design plans

Exhibitor Technical Services

By October 2024

Book advertising space

Media Sales

End of October 2024

Registration deadline for stand parties

Exhibitor Technical Services

November 7–10, 2024: 07:00 – 23:00
November 11, 2024: 07:00 – 18:00 (stand construction) and 18:00 – 20:00 (decorative works)

Set-up
Extensions to the setup times are only possible in exceptional cases and with written authorization from the Exhibitor Technical Services Department.

Exhibitor Technical Services

November 11, 2024

Order deadline for online vouchers for one-day tickets

Advertising materials

November 12–14, 2024:
09:00–18:00
November 15, 2024:
09:00–15:00

Exhibition takes place

Exhibition Management electronica

Exhibitor Service Office at the trade fair

November 15, 2024: end of fair – 24:00
November 16, 2024: 00:00 – 23:00
November 17 and November 18, 2024: 07:00 – 18:00
November 19, 2024: 07:00 –18:00

Dismantling

Exhibitor Technical Services

As of mid-December 2024

Final invoices sent out

Exhibition Management

Tips & Information

Allocation process

1) Start of allocation

Hall layout will begin on December 1, 2023, and all exhibitors registered by that date will be considered in the first allocation round.

2) Sending allocation proposal

From the beginning of May 2024 you will receive an allocation proposal incl. hall plan (by email).

3) Feedback allocation proposal

You agree with your placement?
Then please confirm your allocation proposal within the set deadline.

Please note: by confirming the allocation proposal, the registration becomes legally valid. From this point on, cancellation fees will apply if you cancel your trade fair participation.

You do not agree with your allocation?
Then you can either request an alternative placement or withdraw your registration free of charge.

Please respond to your allocation proposal within the specified deadline by either clicking the appropriate button to confirm or reject it.

Invoicing

1) Admission invoice

Admission invoices will be sent out in June 2024. Payment deadline is July 2024.

Important: Please send important information for invoicing (e.g. order/purchase order numbers or “different invoice recipient” form) to management@electronica.de by the end of October at the latest. According to the special conditions of participation B, a later invoice rewriting is only possible for a fee of 50.00 EUR.

2) Final invoice

The final invoices will be sent out around mid-December 2024.

Important: Please send important information for invoicing (e.g. order/purchase order numbers or “different invoice recipient” form) to management@electronica.de by mid of November at the latest. According to the special conditions of participation B, a later invoice rewriting is only possible for a fee of 50.00 EUR.

Cancellation of the trade fair participation

1) Cancellation free of charge

Application for electronica is initially non-binding. Therefore, in the phase between registration and confirmation of the placement proposal, there are no cancellation fees.

2) Cancellation with costs

By confirming your placement proposal, the registration becomes legally valid. From this point on, cancellation fees will apply if you cancel your trade show appearance. Cancellation must be made in writing to management@electronica.de.

Cancellation fees: If the stand can be re-rented, the cancellation charges will be 25 percent of the participation fee. If it is no longer possible to sublet the stand, 100 percent of the participation fee will be charged. More information can be found in item "A5" of the .