DE

Important dates, deadlines and tips for electronica exhibitors

Here you find the most important dates and deadlines for your participation at electronica.

Dates & Deadlines

Dates & DeadlinesServicesContact

December 1, 2023

Start first allocation round

Exhibition Management

From early May 2024

Stand proposals sent out by e-mail

Exhibition Management

From end of May 2024

Account activated for Exhibitor Shop

Prerequisite: Confirmation of stand proposal received

Exhibition Management

As of end of June 2024

Admission invoices sent out

Exhibition Management

As of July 31, 2024

Deadline applications for co-exhibitor

Exhibition Management

As of July 2024

Personalization of free and additionally ordered exhibitor passes

Prerequisite: Admission invoice paid

Exhibition Management

As of end of August 2024

Book forum timeslots in the Exhibitor Shop

Exhibition Management

Mid September, 2024

Final deadline for booking ads in Visitor Guide and marketing packages: Exhibitor Shop

jl.medien

September 16, 2024

Deadline for ordering technical services via the Exhibitor Shop
Deadline for submitting stand-design plans

Exhibitor Technical Services

By October 2024

Book advertising space

Media Sales

End of October 2024

Registration deadline for stand parties

Exhibitor Technical Services

November 7–10, 2024: 07:00 – 23:00
November 11, 2024: 07:00 – 18:00 (stand construction) and 18:00 – 20:00 (decorative works)

Set-up
Extensions to the setup times are only possible in exceptional cases and with written authorization from the Exhibitor Technical Services Department.

Exhibitor Technical Services

November 11, 2024

Order deadline for online vouchers for one-day tickets

Advertising materials

November 12–14, 2024:
09:00–18:00
November 15, 2024:
09:00–15:00

Exhibition takes place

Exhibition Management electronica

Exhibitor Service Office at the trade fair

November 15, 2024: end of fair – 24:00
November 16, 2024: 00:00 – 23:00
November 17 and November 18, 2024: 07:00 – 18:00
November 19, 2024: 07:00 –18:00

Dismantling

Exhibitor Technical Services

As of mid-December 2024

Final invoices sent out

Exhibition Management

Tips & Information

Allocation process

1) Start of allocation

Hall layout will begin on December 1, 2023, and all exhibitors registered by that date will be considered in the first allocation round.

2) Sending allocation proposal

From the beginning of May 2024 you will receive an allocation proposal incl. hall plan (by email).

3) Feedback allocation proposal

You agree with your placement?
Then please confirm your allocation proposal within the set deadline.

Please note: by confirming the allocation proposal, the registration becomes legally valid. From this point on, cancellation fees will apply if you cancel your trade fair participation.

You do not agree with your allocation?
Then you can either request an alternative placement or withdraw your registration free of charge.

Please respond to your allocation proposal within the specified deadline by either clicking the appropriate button to confirm or reject it.

Invoicing

1) Admission invoice

Admission invoices will be sent out in June 2024. Payment deadline is July 2024.

Important: Please send important information for invoicing (e.g. order/purchase order numbers or “different invoice recipient” form) to management@electronica.de by the end of October at the latest. According to the special conditions of participation B, a later invoice rewriting is only possible for a fee of 50.00 EUR.

2) Final invoice

The final invoices will be sent out around mid-December 2024.

Important: Please send important information for invoicing (e.g. order/purchase order numbers or “different invoice recipient” form) to management@electronica.de by mid of November at the latest. According to the special conditions of participation B, a later invoice rewriting is only possible for a fee of 50.00 EUR.

Cancellation of the trade fair participation

1) Cancellation free of charge

Application for electronica is initially non-binding. Therefore, in the phase between registration and confirmation of the placement proposal, there are no cancellation fees.

2) Cancellation with costs

By confirming your placement proposal, the registration becomes legally valid. From this point on, cancellation fees will apply if you cancel your trade show appearance. Cancellation must be made in writing to management@electronica.de .

Cancellation fees: If the stand can be re-rented, the cancellation charges will be 25 percent of the participation fee. If it is no longer possible to sublet the stand, 100 percent of the participation fee will be charged. More information can be found in item "A5" of the .