Important dates, deadlines and tips for electronica exhibitors

Start of allocation

Hall layout will begin on December, 1 2025, and all exhibitors registered by that date will be considered in the first allocation round.

Sending allocation proposal

Starting in May 2026 you will receive an allocation proposal incl. hall plan by email to the correspondence contact named in the application.

Feedback allocation proposal

Please check this proposal carefully, especially with regard to location, stand type and size.

• If everything meets your expectations, you can confirm your stand space by clicking on the "Accept" button, thus concluding a binding contract.
• If you wish a different placement, please click the "Decline" button and describe your preferred placement request in as much detail as possible. We will do our best to provide you with a new placement proposal within the possibilities.

Please respond to your allocation proposal within the specified deadline by either clicking the appropriate button to confirm or reject it.

Once you have confirmed your stand proposal, you will receive your admission invoice from July 2026. For more information, see "6. Invoicing—Admission and final Invoice".

The stand space booked via the online application does not include stand building. You have the following alternatives to build your stand:

• Using your own stand, naturally taking into account the technical guidelines; you can add services from the Exhibitor Shop, such as electricity
• Ordering equipment such as flooring, partition walls, furniture, etc. individually via the Exhibitor Shop
• Commissioning a stand builder, e.g. meplan
• Booking a stand package, with registration

Submit any necessary documentation to the Technical Exhibitor Service, if one of the following cases applies:

• The stand or advertising height is over 3m (stand plan).
• The stand size is over 100sqm (stand plan).
• If there are covered stand areas (stand plan).
• A vehicle is exhibited (Form 1.2 "Application for Preventive Fire Protection Measures").

Please observe the .

Technical Exhibition Service TAS1
Tel.: +49 89 949-21164
E-mail: tas1@messe-muenchen.de

Various services, such as electricity, cleaning, security, parking permits, etc., can be ordered via the Exhibitor Shop, provided you have confirmed your stand space.

• You will receive the login information for the Exhibitor Shop by e-mail after confirmation of your stand proposal.
• Please be sure to observe the order deadlines, as surcharges will apply for orders placed at very short notice.
• Your stand will not be guarded by Messe München. We recommend that you book your own security via the Exhibitor Shop if necessary.
• If you are planning an evening event at your stand, please register this using the appropriate form in the Exhibitor Shop.
• You can also create your exhibitor passes via the Exhibitor Shop. They are available to you fully personalised and electronically as a mobile ticket for smartphone and tablet or Print@Home ticket. As a main exhibitor, you have a quota of free permanent exhibitor passes at your disposal; you will find the number in your placement proposal. Only used passes will be charged, the first ones used will automatically count as free of charge.

If you have any questions, please contact the Exhibitor Shop hotline:
Tel.: +49 89 949-11458
E-mail: info@electronica.de

Your entry in the exhibitor directory as well as in the visitor guide is managed by the publishing house jl. Medien e.K. This is our only partner in this area.

• You will receive the proof of the company entry from the publisher. Please check the material and give the publisher appropriate feedback.
• Also make sure that you exhaust the scope of the entry included in the communication fee, which includes three entries in the list of goods and three destinations or brands (see also Conditions of Participation B). This way, iterested visitors can find you more easily.
• If desired, additional services can be booked (such as your logo in the printed visitor guide), for which a fee is charged.

Attention!

We would like to point out that electronica exhibitors are frequently contacted by other companies that are supposedly acting on behalf of Messe München. Please note that these companies have not been commissioned by us.

All information regarding set-up and dismantling, logistics and traffic on the exhibition grounds—e.g. traffic guide, delivery of goods, approved forwarding agents—can be found under Logistics & Traffic.

Admission invoice

Admission invoices will be sent out from June 2026. Payment deadline is beginning September 2026.

• The invoice recipient is always the company registered as an exhibitor. If a different invoice recipient is desired, the management team of the trade fair must be informed by e-mail to management@electronica.de as early as possible and a corresponding form must be requested, completed and returned.
• Co-exhibitors may not specify a different invoice recipient.
• Subsequent invoice changes will be invoiced at 50 EUR (see "Special Terms of Participation B")

Final invoice

The final invoice will be sent out around mid-December 2026. Here, the item "Advance payment for services" listed on the admission invoice will be taken into account.

Important: Please send important information for invoicing (e.g. order/purchase order numbers or “different invoice recipient” form) to management@electronica.de by end of October at the latest. According to the Special Terms of Participation B, a later invoice rewriting is only possible for a fee of 50.00 EUR.

Warning:

It is possible that counterfeit invoices in the name of electronica and/or Messe München will be sent. All invoices of Messe München are sent from the following e-mail address: noreply.electronicinvoice@messe-muenchen.de Check with us if you have any doubts.

1) Cancellation free of charge

Application for electronica is initially non-binding. Therefore, in the phase between registration and confirmation of the placement proposal, there are no cancellation fees.

2) Cancellation with costs

By confirming your placement proposal, the registration becomes legally valid. From this point on, cancellation fees will apply if you cancel your trade show appearance. Cancellation must be made in writing to management@electronica.de.

Cancellation fees: If the stand can be re-rented, the cancellation charges will be 25 percent of the participation fee. If it is no longer possible to sublet the stand, 100 percent of the participation fee will be charged. More information can be found in item "A5" of the .